What To Expect: From Contract to Construction

When you sign a construction contract, the excitement begins—but so does the work behind the scenes. The journey from Contract to Construction is a crucial phase that ensures your project starts smoothly and stays on track. Understanding what happens during this time can help you stay informed, reduce surprises, and keep the process moving efficiently.

What Happens Between Contract to Construction?

Once the contract is signed, several key steps take place before breaking ground. This phase is all about preparation, coordination, and ensuring that everything is in place for a successful build. Here’s what you can expect:

• Permitting and Approvals – Before construction can begin, permits must be obtained from local authorities. These permits ensure that the project meets zoning laws, safety codes, and environmental regulations.
• Finalizing Plans and Designs – If any last-minute adjustments to the design are needed, this is the time to finalize them. Architects and engineers work closely to refine the blueprints.
• Material Procurement – Ordering materials early prevents delays. The construction team ensures that everything from steel beams to light fixtures is sourced and ready.
• Lender Coordination (If Needed) – For projects requiring financing, this stage involves working with lending partners to ensure funding is secured and available when needed. Lenders may require project approvals, documentation, and scheduled fund disbursements to keep the project on track.
• Scheduling and Timeline Coordination – Project managers set up a detailed timeline, coordinating with subcontractors, suppliers, and inspectors to avoid delays.
• Site Preparation – Before heavy machinery arrives, the site must be cleared, graded, and prepped for foundation work.

This phase may not involve visible construction, but it’s the backbone of a smooth and successful project.

When Does Contract to Construction Happen?

The Contract to Construction phase typically begins immediately after the contract is signed and can last anywhere from a few weeks to several months, depending on the complexity of the project.

Several factors influence how long this stage takes:

• Project Size – Larger projects require more time for approvals and coordination.
• Regulatory Requirements – Some locations have extensive permitting processes that can extend the timeline.
• Material Availability – If specialized materials are needed, procurement may take longer.
• Weather Conditions – In some cases, weather can affect site preparation and scheduling.

While this phase takes time, it’s necessary to prevent costly mistakes and delays down the line.

How Is This Completed?

The Contract to Construction process involves multiple steps, all carefully coordinated to ensure a smooth transition into actual building. Here’s a breakdown of how it happens:

1. Communication and Planning

Clear communication between the owner, contractors, and project managers is essential. Regular meetings help address any concerns before construction begins.

2. Securing Permits and Legal Approvals

Every construction project must adhere to local building codes. The project team submits necessary applications and works with inspectors to obtain approvals.

3. Pre-Construction Meetings

Before construction starts, pre-construction meetings are held to discuss logistics, safety protocols, and expectations for the project timeline.

4. Procuring Materials and Hiring Subcontractors

Ordering materials early ensures everything arrives on time. Additionally, subcontractors are selected and scheduled to keep the workflow efficient.

5. Site Preparation

Clearing and grading the site is one of the last steps before construction starts. Utilities may also need to be connected or rerouted.

By following these steps, construction teams ensure that everything is in place for a seamless transition from planning to building.

Who Is In Charge of This Process?

Several key players manage the Contract to Construction process, ensuring that each step is executed correctly:

• Project Manager – Oversees the entire process, keeping the timeline on track and ensuring all tasks are completed.
• General Contractor – Responsible for hiring subcontractors, managing material procurement, and ensuring construction meets quality standards.
• Architects and Engineers – Finalize designs and work with project managers to address any technical concerns.
• Permit Expeditors – Some projects require specialized professionals to navigate the permitting process efficiently.
• Owner/Client – While the construction team handles most of the work, the owner is involved in decision-making and approvals.

Each of these roles plays a vital part in ensuring a seamless transition from contract signing to breaking ground.

Frequently Asked Questions

1. How long does it take from Contract to Construction?

The timeline varies based on project size, location, and complexity. Small projects may move forward in a few weeks, while larger builds can take several months.

2. Can I make changes during this phase?

Yes, but changes to the design, materials, or scope may impact the schedule and budget. It’s best to finalize plans as early as possible.

3. What happens if there are delays in permitting?

If permits take longer than expected, the construction team will adjust the timeline and may start on tasks that don’t require immediate approvals.

4. Do I need to be involved in this phase?

While professionals handle most of the work, owners should stay engaged, review updates, and approve key decisions to keep the project moving.

5. What can I do to speed up this process?

Having clear project goals, finalizing decisions early, and working with an experienced contractor can help streamline the process.

6. What are the biggest challenges in this phase?

Common challenges include permitting delays, material shortages, and unexpected site conditions. However, experienced project managers anticipate and address these issues efficiently.

Final Thoughts

The Contract to Construction phase is a critical step in any building project. While it may not involve visible progress on-site, this preparation period ensures that everything runs smoothly once construction begins. By understanding what happens, when it happens, and who is responsible, you can navigate this phase with confidence and set the stage for a successful build.

For expert guidance through every phase of your construction project, trust Kimball Construction to manage your project efficiently from Contract to Construction and beyond!