- info@kimballconstruction.com
- 541.357.7837
- 132 E. Broadway, Eugene, OR
What To Expect: Project Mobilization
Once a construction project is ready to begin, the first major step is Project Mobilization. This is the process of physically delivering materials, equipment, and workforce to the job site, ensuring that everything is in place before construction starts.
At Kimball Construction, we understand that a well-planned mobilization phase is essential for keeping projects on schedule and within budget. But what does it involve? When does it happen? And who ensures it runs smoothly? Let’s break it down.
What is Project Mobilization?
Project Mobilization is the process of moving all necessary resources—materials, equipment, and labor—to the construction site so work can begin. This includes:
- Transporting heavy machinery, tools, and equipment
- Delivering construction materials to the job site
- Setting up temporary facilities such as site offices and storage areas
- Establishing access roads and utility connections if needed
- Deploying skilled workers and subcontractors to the site
Simply put, mobilization is when a construction project transitions from planning to physical action. It ensures that everything is on-site and ready before actual building begins.
At Kimball Construction, we take a strategic approach to Project Mobilization, minimizing delays and ensuring an efficient start to every project.
When Does Project Mobilization Happen?
Mobilization begins after all pre-construction activities—such as permitting, engineering, and site preparation—are completed. This phase typically takes place in the days or weeks leading up to the official start of construction.
Key Triggers for Mobilization:
- Project Kickoff: Once contracts are finalized and approvals are in place, mobilization can proceed.
- Site Readiness: If land clearing or grading is required, it must be completed before mobilization.
- Material Procurement: Materials must be sourced and scheduled for delivery to avoid delays.
- Equipment Scheduling: Heavy machinery and tools are transported to the site based on project needs.
At Kimball Construction, we carefully coordinate mobilization timelines to align with project schedules, ensuring that construction can start without unnecessary downtime.
How Project Mobilization is Completed
Mobilizing a construction site involves several critical steps. Kimball Construction follows a systematic process to ensure everything arrives on time and in the right order.
1. Equipment and Machinery Delivery
Large construction projects require specialized machinery such as excavators, cranes, bulldozers, and concrete mixers. These must be transported to the site safely and efficiently. Kimball Construction coordinates all logistics, ensuring that equipment arrives when needed.
2. Material Transportation
Building materials—such as steel, lumber, concrete, and piping—must be delivered according to the construction schedule. Poor timing can lead to shortages or storage issues. Kimball Construction ensures just-in-time delivery to keep the site organized.
3. Workforce Deployment
Skilled labor, supervisors, and subcontractors are mobilized to the site in phases, based on project needs. This includes:
- Site managers and engineers for oversight
- Skilled tradespeople such as electricians, welders, and carpenters
- Subcontractors for specialized work like plumbing and HVAC installation
4. Site Setup and Temporary Facilities
Before construction can start, Kimball Construction sets up essential facilities, including:
- Site Offices: Temporary structures for project managers and engineers
- Storage Areas: Secure locations for tools, equipment, and materials
- Worker Amenities: Portable restrooms, break areas, and first-aid stations
- Signage: Kimball Construction signs, parking, or any other signage needed
5. Safety and Logistics Coordination
During mobilization, strict safety protocols must be followed to protect workers and ensure smooth operations. This includes:
- Establishing designated equipment staging areas
- Setting up traffic control and access routes
- Conducting safety briefings for on-site workers
By following a well-planned process, Kimball Construction ensures that mobilization happens efficiently, allowing construction to begin without unnecessary delays.
Who is in Charge of Project Mobilization?
Mobilization requires coordination among multiple team members to ensure everything arrives and is set up properly. At Kimball Construction, the following key personnel manage the process:
- Project Manager: Oversees mobilization logistics and ensures everything arrives on time.
- Site Supervisor: Directs equipment placement and material storage on-site.
- Logistics Coordinator: Manages transportation and scheduling of materials and machinery.
Each of these roles is essential for a smooth Project Mobilization process, keeping projects on schedule and within budget.
Frequently Asked Questions
1. How long does Project Mobilization take?
Mobilization can take anywhere from a few days to several weeks, depending on the project’s size and complexity.
2. Why is Project Mobilization important?
It ensures that all equipment, materials, and labor are on-site and ready before construction begins, preventing delays.
3. What happens if mobilization is delayed?
Delays can push back the entire construction schedule, increase costs, and disrupt workflow coordination.
4. Can mobilization costs be reduced?
Yes! Proper planning, strategic scheduling, and working with an experienced contractor like Kimball Construction can help optimize mobilization costs.
5. Who handles transportation during mobilization?
The Kimball Construction logistics team coordinates all deliveries and equipment transport to ensure timely arrival.
Conclusion
Project Mobilization is a critical step that brings a construction project to life. By ensuring that all materials, equipment, and workforce are on-site and ready to go, Kimball Construction sets the stage for a successful and efficient build.
If you’re planning a construction project and want a team that prioritizes seamless mobilization, Kimball Construction is here to help. Contact us today to learn more about how we can support your next project.
What To Expect: Progress Invoice Procedure
At Kimball Construction, we value transparency and efficiency in all aspects of our projects, including the billing process. To ensure clarity, we’ve developed a streamlined progress invoice procedure that aligns with the pace of your project, providing you with regular updates and a straightforward payment process. We will explain how this system works, how to calculate your payments, and the tools available to simplify your experience.
How Progress Invoices Work
Bi-Weekly Billing Cycle
We generate progress invoices every other Friday. These invoices reflect the value of the work completed during that billing cycle. This consistent schedule ensures you stay informed about the progress of your project and have ample time to review the invoice details.
- Review Timeframe: Invoices are sent on Friday, allowing you to review them over the weekend. Payments are typically due the following Monday.
- Transparency: Each invoice clearly reflects the value of the work completed. For fixed-price jobs, the invoice shows the overall progress without a detailed cost breakdown, while for cost-plus jobs, the costs are itemized to provide full transparency.
Application of Deposit Payments
We apply any deposit payments made at the start of the project to your first progress invoice. Here’s an example to illustrate how this works:
- If you paid a $1 deposit upfront and the completed work for the first billing cycle amounts to $5, the invoice you receive will be for the remaining $4.
This approach ensures fairness and reduces confusion about how your deposit contributes to the overall project cost.
Simplified Payments with BuilderTrend
To make the payment process as convenient as possible, we use the BuilderTrend platform. This secure and user-friendly system offers multiple benefits:
- Online Payment Options: Pay invoices quickly and securely through the platform.
- Progress Tracking: Monitor the progress of your project, view work updates, and see previous invoices at any time.
- Ease of Access: The platform is accessible 24/7, giving you flexibility to manage payments on your schedule.
BuilderTrend eliminates the need for traditional payment methods like checks, thereby saving you time and effort while also keeping all records organized in one place.
Addressing Your Questions
We understand that billing procedures can sometimes be confusing. Our team is here to assist you with any questions or concerns you may have about progress invoices or navigating BuilderTrend. Whether you need help logging in or understanding specific charges, rest assured that we’re just a call or email away, ready to assist you promptly and effectively.
Why This Process Benefits You
- Consistency: Bi-weekly billing ensures you’re consistently updated on project progress.
- Clarity: The clear application of deposit payments simplifies the financial process.
- Convenience: BuilderTrend’s secure platform makes payments fast and hassle-free.
- Transparency: Detailed invoices provide an accurate breakdown of completed work.
Kimball Construction delivers exceptional service in every aspect of your experience, not just in construction. We design our progress invoice procedure to keep you informed, confident, and comfortable as we bring your project to life.
FAQs
1. When will I receive my progress invoice?
Progress invoices are sent every other Friday, giving you the weekend to review the details.
2. What happens if I have already made a deposit?
Your deposit is applied to the first invoice. For example, if you paid a $1 deposit and the completed work is valued at $5, your first invoice will be for $4.
3. What payment methods are accepted?
To make the process convenient for you, we accept the following payment methods:
- ACH Transfers: Secure electronic payments with no processing fee.
- Credit Cards: Convenient option with a standard processing fee applied.
- Apple Pay and Google Pay: Quick and easy mobile payment options with a processing fee applied.
For the most cost-effective option, we recommend using ACH transfers. You can make all payments securely through the BuilderTrend platform.
4. How can I track my project’s progress?
With this in mind, BuilderTrend provides real-time updates, including progress photos and detailed records of completed work, ensuring you stay informed every step of the way.
5. What if I have questions about my invoice?
Our team is available to assist with any questions or concerns. Reach out to us via phone or email for support.
6. How secure is the BuilderTrend platform?
BuilderTrend uses industry-standard security measures to protect your payment information and personal data.
7. What if I miss the Monday payment deadline?
If you’re unable to meet the deadline, then contact us as soon as possible so that we can discuss alternative arrangements.