What To Expect: Progress Invoice Procedure

At Kimball Construction, we value transparency and efficiency in all aspects of our projects, including the billing process. To ensure clarity, we’ve developed a streamlined progress invoice procedure that aligns with the pace of your project, providing you with regular updates and a straightforward payment process. We will explain how this system works, how to calculate your payments, and the tools available to simplify your experience.

How Progress Invoices Work

Bi-Weekly Billing Cycle

We generate progress invoices every other Friday. These invoices reflect the value of the work completed during that billing cycle. This consistent schedule ensures you stay informed about the progress of your project and have ample time to review the invoice details.

• Review Timeframe: Invoices are sent on Friday, allowing you to review them over the weekend. Payments are typically due the following Monday.
• Transparency: Each invoice clearly reflects the value of the work completed. For fixed-price jobs, the invoice shows the overall progress without a detailed cost breakdown, while for cost-plus jobs, the costs are itemized to provide full transparency.

Application of Deposit Payments

We apply any deposit payments made at the start of the project to your first progress invoice. Here’s an example to illustrate how this works:

• If you paid a $1 deposit upfront and the completed work for the first billing cycle amounts to $5, the invoice you receive will be for the remaining $4.

This approach ensures fairness and reduces confusion about how your deposit contributes to the overall project cost.

Simplified Payments with BuilderTrend

To make the payment process as convenient as possible, we use the BuilderTrend platform. This secure and user-friendly system offers multiple benefits:

• Online Payment Options: Pay invoices quickly and securely through the platform.
• Progress Tracking: Monitor the progress of your project, view work updates, and see previous invoices at any time.
• Ease of Access: The platform is accessible 24/7, giving you flexibility to manage payments on your schedule.

BuilderTrend eliminates the need for traditional payment methods like checks, thereby saving you time and effort while also keeping all records organized in one place.

Addressing Your Questions

We understand that billing procedures can sometimes be confusing. Our team is here to assist you with any questions or concerns you may have about progress invoices or navigating BuilderTrend. Whether you need help logging in or understanding specific charges, rest assured that we’re just a call or email away, ready to assist you promptly and effectively.

Why This Process Benefits You

1. Consistency: Bi-weekly billing ensures you’re consistently updated on project progress.
2. Clarity: The clear application of deposit payments simplifies the financial process.
3. Convenience: BuilderTrend’s secure platform makes payments fast and hassle-free.
4. Transparency: Detailed invoices provide an accurate breakdown of completed work.

Kimball Construction delivers exceptional service in every aspect of your experience, not just in construction. We design our progress invoice procedure to keep you informed, confident, and comfortable as we bring your project to life.

FAQs

1. When will I receive my progress invoice?

Progress invoices are sent every other Friday, giving you the weekend to review the details.

2. What happens if I have already made a deposit?

Your deposit is applied to the first invoice. For example, if you paid a $1 deposit and the completed work is valued at $5, your first invoice will be for $4.

3. What payment methods are accepted?

To make the process convenient for you, we accept the following payment methods:

• ACH Transfers: Secure electronic payments with no processing fee.
• Credit Cards: Convenient option with a standard processing fee applied.
• Apple Pay and Google Pay: Quick and easy mobile payment options with a processing fee applied.

For the most cost-effective option, we recommend using ACH transfers. You can make all payments securely through the BuilderTrend platform.

4. How can I track my project’s progress?

With this in mind, BuilderTrend provides real-time updates, including progress photos and detailed records of completed work, ensuring you stay informed every step of the way.

5. What if I have questions about my invoice?

Our team is available to assist with any questions or concerns. Reach out to us via phone or email for support.

6. How secure is the BuilderTrend platform?

BuilderTrend uses industry-standard security measures to protect your payment information and personal data.

7. What if I miss the Monday payment deadline?

If you’re unable to meet the deadline, then contact us as soon as possible so that we can discuss alternative arrangements.